Clinician Packet Template — Ready-to-Share Folder (Text Checklist)

Use this exact folder structure and file list when exporting sleep data to a clinician. Save everything in one zipped folder and label it clearly: SleepPacketYourName2026.zip

Folder: SleepPacketYourName2026/

- README.txt — one-paragraph summary (dates monitored, device(s) used, main symptoms).

- Summary.csv — single CSV row per night with columns: Date, Bedtime(local), WakeTime(local), TotalSleepMinutes, SleepEfficiency%, DeepMin, REMMin, LightMin, Awakenings, SleepScore, HRAvg, HRVAvg, SnoreEventCount, SnoreIntensityAvg, Tags.

- RawNightClips/ — 3–7 short audio clips (30–60s) labeled by date and time: 2026-03-0102-14snore.mp3.

- DeviceExport/ — original device export files (CSV, JSON) if available.

- WearableHRVCharts.pdf — 1–2 exported charts showing HR and HRV trend across monitoring period (png/pdf).

- SymptomDiary.txt — daily notes: Sleepiness (ESS score), morning headaches, naps, medication, caffeine/alcohol, partner reports.

- InterventionsLog.txt — conservative steps already tried (positional change, weight loss attempt, alcohol cutoff), with dates.

README.txt example (one paragraph):

- "Monitored nights 2026-08-01 → 2026-08-21 using PhoneAppX (audio) + RingY (HR/HRV). Main symptoms: partner reports loud snoring, daytime sleepiness (ESS 12). Export includes 18 nights, 5 flagged nights with high snore intensity and HR spikes. Conservative measures tried: stopped alcohol 48h before bed on nights 2026-08-08→10; used side-sleeping wedge nights 2026-08-11→17."

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How to Export from Common App Types (Textual “Screenshots” / Steps)

Phone-only app (typical)

1. Open app > Settings or Profile.

2. Data / Exports / Download. Choose CSV + Audio Clips.

3. Select date range (e.g., 2026-08-01 → 2026-08-21). Export to device storage.

4. File manager: move exports to folder SleepPacketYourName2026.

Wearable app (typical)

1. Open wearable app > Profile > Data export.

2. Export HR and HRV ranges as CSV and charts as PNG.

3. Save to device or sync to desktop via companion app. Move files to DeviceExport/ in packet.

Under-mattress sensor (typical)

1. App > Account > Data > Export. Choose nights and export.

2. Include event logs (movement, breathing) and summary CSV. Save to DeviceExport/.

Smart-home logs (optional)

- If you used light-automation schedules, include a short text file: SmartHomeLog.txt listing scenes triggered and relevant timestamps (helps clinicians correlate light therapy with sleep changes).

Tip: If an app auto-uploads to cloud only, use the app’s “request data” or “download my data” feature and wait for the export link (typically emailed). Download immediately and move to your packet.

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ESS (Epworth Sleepiness Scale) — Quick Self-Assessment (Copy-Paste)

Instructions: Rate the chance of dozing (0–3) in each situation. Total score = sum (0–24). Higher scores mean greater sleepiness.

1. Sitting and reading: 0 / 1 / 2 / 3

2. Watching TV: 0 / 1 / 2 / 3

3. Sitting inactive in a public place (e.g., theater): 0 / 1 / 2 / 3

4. As a passenger in a car for an hour without a break: 0 / 1 / 2 / 3

5. Lying down to rest in the afternoon: 0 / 1 / 2 / 3

6. Sitting and talking to someone: 0 / 1 / 2 / 3

7. Sitting quietly after lunch without alcohol: 0 / 1 / 2 / 3

8. In a car, while stopped for a few minutes in traffic: 0 / 1 / 2 / 3

Interpretation notes (for clinician reference): 0–7 normal; 8–9 mild sleepiness; 10–15 moderate sleepiness; 16–24 severe sleepiness.

Add your total and include it in SymptomDiary.txt.

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Clinician Email Template (Copy-Paste)

Subject: Sleep data packet and consultation request — [Your Name], [DOB]

Body:

Hello Dr. [Name],

I’m sending a summary of 2–4+ weeks of sleep monitoring I collected using consumer sleep tools. I’ve attached a zipped packet named SleepPacket[MyName]2026.zip that includes nightly summaries (CSV), 3–7 representative audio clips, wearable HR/HRV exports, and a short symptom diary including an ESS score of [XX].

Summary: partner-reported loud snoring, daytime sleepiness, and 5 nights flagged with high snore intensity and HR spikes. I tried conservative measures (side-sleeping, alcohol reduction) with partial improvement.

Could you please advise whether a clinical sleep study (PSG) is indicated, or if there are intermediate tests you recommend?

Thanks,

[Your Name]

Phone: [Your phone]

Preferred clinic times: [days/times]

Attach the zipped packet or provide a secure upload link per clinic guidance.

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Quick Checklist Before You Send Anything to a Clinician

- Remove unrelated personal audio. Keep clips short (30–60s).

- Ensure filenames include dates and times.

- Confirm CSV headers are human-readable. Rename column headers if needed (Date, SleepScore, HRAvg, HRVAvg, SnoreCount, Tags).

- Zip the folder and password-protect if emailing (share password via SMS).

- Ask clinic if they prefer a secure portal upload rather than email.

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Short “What to Expect” Timeline for Clinician Triage

- Same-week triage: GP/clinic reviews packet, may request daytime oximetry or referral.

- PSG scheduling: if flagged high-risk, expect referral and possible 2–8 week wait depending on system.

- Interim actions: positional therapy, mandibular device trial, ENT evaluation, or CPAP trial (clinician decision).

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Small Human Notes (Practical, Real)

- Label one clip “worst_night.mp3” — clinicians like clear examples.

- Add a one-line context note to each clip: “drank alcohol 4h before, congested from flight.”

- If privacy matters: export only CSV + short clips, not full-night recordings. Clinicians rarely need unedited 8-hour audio.

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