Administrative Assistant
Carrying out administrative tasks in a ministry, welcoming the public to the early childhood service of a town hall or in a prefecture, the public service mission of the administrative assistant takes several forms. Versatile and mobile, this civil servant works in decentralized State services: prefecture, rectorate, embassy... He is recruited through competitive examination
Professional life
Coveted positions
Administrative assistants are recruited either in the central administration of a ministry, or in a decentralized state service (prefecture, rectorate, embassy, etc.). For the City of Paris alone, the human resources department saw 5,000 applications arrive for... 50 places. Depending on the establishment, there are more or fewer candidates. But the competition remains very popular.
Beginner's salary
From the minimum wage.
Working conditions
From town hall to ministry
Administrative assistants are category C civil servants, recruited through competitive examination. They are everywhere: town halls, prefecture, ministry services, schools, hospitals, City of Paris...
An office life
Their administrative role involves office work. Although quite repetitive, the missions vary depending on the workplace and there are numerous contacts with other staff.
A public service mission
Some administrative assistants have direct contact with the public. They receive it, inform it or guide it. During this public service mission, they interact with very diverse backgrounds (immigrants, parents of students, disabled people, etc.).
Possible developments
Changes of service, grades and internal competitions allow you to progress from one level to another. In addition, depending on the employer, the assistant may be entrusted with greater responsibilities.
SKILLS
Rigor and organization
To practice this profession, it is essential to demonstrate organization and rigor. Management of diaries, classifications and various reports: the administrative assistant carries out important work in collecting and transmitting information. It must have good spelling.
Sense of hearing
Depending on whether he welcomes the public or not, good interpersonal skills are expected of him: listening skills, diplomacy, patience. Versatile, he can be involved in everything, from classic secretarial work to more specific management tasks. Adaptable, curious, he must know how to integrate into a team.
Nature of the work
Administrative work...
Receiving telephone calls, sorting and classifying files, managing the departure and arrival of mail: these missions are part of the responsibilities of the administrative assistant. The latter is responsible for carrying out administrative tasks such as secretarial or accounting. So many activities that require knowledge and application of specific regulations.
To the public
Depending on his place of work, the deputy works in direct contact with the public: families, foreigners, employees, etc. In the children's department of a town hall, at registrations in a prefecture, he welcomes and informs people. In a city, for example in the general affairs-civil status-elections department, he will be responsible for publishing and drawing up marriage certificates, monitoring the registrations of applications for French national identity cards, etc.
More responsibilities
In a ministry, a rectorate or a high school, the share of administrative tasks is important. But depending on the structure, the deputy can obtain broader responsibilities and play the role of assistant or executive secretary.
Training to enter the profession
The administrative assistant competition (category C) is not subject to any age or diploma conditions. In addition to an eligibility test, presented in the form of a general text explanation, there are exercises to assess the candidate's abilities in vocabulary, spelling, grammar and mathematics. Concerning the admission tests, there are two routes: general administration specialty and administration and typing specialty. A practical test, in the presence of the members of the jury, consists of putting the candidates in a professional situation. The City of Paris organizes its own competitions (national certificate level tests), with several specialties: reception and accounting, stenotypist, general administration.
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