10 Best Professional Email Templates for Startups and Businesses in 2022
A good professional letter may be the only reason you keep going with a particular company. Therefore, the need to show you how to make your own business email from the templates that will be described in this article.
For startups and businesses, there's a lot to know about the business emails that will be unveiled.
See highlights of this content in the table of contents above.
How to Create a Professional Business Email Template
Do you sometimes wonder why your emails are not read when you send them to your customers?
This is mainly the result of poor email layout. So as not to spoil your efforts, we will share some useful tips to help you create professional email templates.
#1. Define your brand
In the event that your customers receive emails from you that in no way represent your brand, they are likely to discard them.
So it's important to include your logo and other branding elements in every business email you send.
#2. Always insert call-to-actions at the top of the email
The goal of every business email is to get the recipient to take action. It is therefore important to tactically place the CTA in a position where it can grab the reader's attention.
The first lines are highly recommended as they save the reader the time and effort of scrolling down the bottom of the email.
#3. Use Web-Friendly Fonts in Your Emails
Basically, your email fonts should actually resonate with the different customers you handle and the different types of devices.
So, it will be good if you use fonts like Arial, Times New Roman, Verdana and Georgia. These fonts are not only readable but are supported by most operating systems and gadgets.
Do everything you can to avoid using fancy fonts in your work emails.
#4. Arrange your text to the right of Images
Research has shown that those who read are more drawn to images than plain text. Thus, you should insert your image on the left so that it is what first strikes the eyes of readers.
#5. Do not add background images
When managing a professional email, it is important not to add background images. Keep it simple with a plain background.
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#6. Always include the "View in Browser" link
There have been instances where users could not see the images included in an email. You can ensure that all of your recipients see your email next to every visual element.
So be sure to always include the "view in browser" link.
What are the benefits of using an email template?
There are a range of reasons why you should have a template already created to use as a guide.
Using a template lets you quickly create, write, and send emails without having to start from scratch, as well as staring at a blank screen if you're at a loss for words when it needs to be. made urgently.
Here are more reasons why you should use a professional email template:
Time saving
Consistency
Brand consistency
10 Best Professional Email Templates for Startups and Businesses
Verification Email
Sales email
Confirmation email
Billing email
Check email
Inquiry Email
Customer Service Email
Follow-up email
Meeting email
Promotion Announcement Email
#1. Verification Email Template
This type of email is also known as a "double opt-in email". It's usually the first thing a new customer gets when they sign up on your site.
The purpose of this verification email is to have your customers validate their subscription and to let them know about the call-to-action button as soon as possible.
Below is a sample of what a verification email should look like.
Dear (Name),
Thank you for registering on our site. Before you start, you need to verify your email address.
Click on the link below to become part of our company.
Call to action.
#2. Follow-up email template
So many times, the first emails sent to customers are usually forgotten and unnoticed. When this is the case, it's important that you have a follow-up email to increase your chances of reaching a larger audience.
Learn how to write your sales follow-up email using the template below.
Dear (customer name),
We understand that you are indisposed at this time. However, we are writing to you in a sequel to the old mail as we have not heard from you.
It would be nice if you could find some time to mail us so we can pick it up from there.
Sincerely,
(Your company name)
#3. Sales Email Template
In businesses, especially startups, you'll be doing a lot of emails for every action you need to take. So if you have been trying to establish a business relationship with a customer, you can send them a sales email using this template.
Remember that it is adjustable to fit your niche and customer needs.
Hi (Name),
I hope this email meets you well. We are contacting you because your partnership will improve our business and we would be delighted to discuss this with you.
Please let us know when you would be available for a quick meeting to further discuss how our service can help you.
Greetings,
(Name)
#4. Confirmation email template
The purpose of the confirmation email is to inform your customers that their order is being processed. You would do well to make additional offers using the template below.
Dear (Name),
Thank you for your sponsorship. We are happy to take your orders and even happier to let you know the process is underway.
We will let you know before your order leaves and send you tracking information in the next email.
You have qualified for our free shipping on your next order. Enter the code during your next payment.
See you soon !
#5. invoice email template
The advent of technology has made everything transparent. Thus, the invoice email contains a direct payment link for payment completion.
Check out the model below and make sure it matches what you need.
Dear (Name),
Attached is the invoice for the commercial services (commercial name) we rendered from (date) to (date).
Click the payment link to complete your payment process and download a copy of your invoice in CSV or PDF format (insert link).
Do not hesitate to ask us questions if there are any.
Thank you for trusting us,
(Company name)
#6. Review email template
One way to constantly improve your company's brand and reputation is to have your customers share their positive experience of your company with you.
You don't have to wait too long before mailing them. It's about allowing them to capture all their experiences and not forget some of them.
Here's a guide you can use to make yours even better.
Dear (customer name),
You recently purchased a certain (product) from our company.
We hope it meets your needs as much as we do. Please leave us your honest feedback.
Your thoughts might help other customers know what services we provide and how well our products can do.
Give us a few minutes of your time to leave us a review. Below is a link to the reviews.
Thank you.
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#7. Survey email template
There's no better way to find out what your customers think of your business than through surveys.
Through the survey, you gather as many answers as possible to a set of questions that you have previously designed.
Here is a template for you.
Hi (Name),
Our company is currently researching ways to improve our brand services, and we would like you to take 10 minutes of your time to complete the following survey.
Here is a link to the survey (insert link) as your responses will greatly help us to improve our products and services.
Sincerely,
(Company name)
#8. Customer Service Email Template
Whatever your activity, the customer relationship is an important aspect.
The best way to keep your customers from complaining about your service is to find a way to deal with their complaints quickly.
One effective way is to have recurring complaints already answered so you can send them when you need them.
This customer service email template will serve as a guide only but is subject to certain adjustments you deem appropriate.
Dear (customer name),
We are sorry you experienced this (customer complaint).
Our team is working hard to resolve this issue. In the meantime, please let us know where we can improve, as we are here to serve you better.
Expect an update from us in the next (give time).
We appreciate the notification.
Best regards,
(Company name)
#9. Meeting Email Template
For a meeting email, you can send an invitation to potential attendees including the necessary details.
Be sure to indicate the date, time, place. This is to ensure that no vital information is left out and to keep them informed.
Here is a meeting invitation template that you can adjust to suit your business niche.
Hello everyone,
A meeting has been scheduled for us to discuss vital issues (purpose and objectives of the state meeting).
We look forward to seeing you at (location), (time), (date).
Here is our agenda for the meeting: (agenda).
Please confirm that you will be attending or let us know if there are any uncertainties.
Cordially!
#ten. Promotion Announcement Email Template
This type of email is often used when an employee has been promoted or transferred and you want to update the rest of the team.
Here's how to do it using this template.
Welcome Team (company name),
I am pleased to announce that (employee name) is transferring to (department) to serve on the team as a new (position).
While (employee name) has worked with us, (he/she) has achieved (number of accomplishments).
(Employee) has worked effortlessly to keep this (company) moving forward. I hope the rest of the team appreciates (his) efforts as much as I do.
We hope that this new post will bring good news. Send us your questions if you feel anything regarding this change or reply to this email.
Sincerely,
(Your name)
(Your title)
Final Thoughts
This article has introduced you to the best email templates you will need for your business, company, or even your startup. Reproduce them and achieve your goals.
Also, I hope they will be able to provide you with what you are looking for.
References
mailigen.com
Localiq.com
Criminallyprolific.com
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